In recent years, teleworking has grown significantly, becoming very popular, especially with technological advances that facilitate remote communication. In this note we will review some tools and techniques for increasing productivity.
Today, we have the technology we need to stay productive while working from different locations, however, the wide range of teleworking tools available complicates the best choice at the enterprise level.
To make your decision easier, we present the main applications and programs for teleworking in this article, which will help you choose the most suitable set of digital solutions for your needs.
Fluid communication is going to make a difference
The fundamental basis of teleworking lies in communication, which establishes a bridge between employees, their supervisors and the company. The most important interaction for productivity is one that connects team leaders with their employees, which can be less immediate in this remote work system.
Therefore, it is important to have different means of communication, available in both cases Laptop Lenovo Like mobile devices. Instant chats, specific applications for video calls, emails and phone calls are most commonly used for this purpose.
Depending on the type of message, some channels will be more effective and appropriate than others. It would be advisable to seek advice from consultants on communication models where it would be beneficial to invest. Generally speaking, for formal or important information, such as handing over a project, it is more convenient to use email.
To solve a problem, it is always more effective to use a phone call or a video call, it is always recommended to be on your PC so that you can solve one of your tasks. screen Lead when necessary. For less urgent questions or notifications, it is recommended to use a chat, either sending it directly to the recipient or to a group that includes team members.
Guidelines for good success in teleworking
Efficiency, increased productivity, and cost reduction will always be three key considerations for managers and directors when selecting new technologies aimed at the success of their teleworking programs.
A wise choice will lead to satisfactory results. However, when choosing the most suitable teleworking equipment, it is crucial to consider several key aspects.
– Easy installation and compatibility with the company’s data processing hardware.
– Security aspects, such as data protection and the ability to recover information.
– Communication technology involved.
– The network environment in which it will be used.
Although it has been proven that working from home is significantly more productive than working in the office, challenges always come with testing performance.
At the same time, and this fact is very important, believe it or not, internal communication plays a fundamental role in keeping the team informed about events such as the company’s financial situation, ongoing projects, new hires and other relevant aspects.
Define schedules and work systems, another key
To achieve good performance, it is key to create a project that provides autonomy to staff and has a delivery schedule, which is why it is important to implement a series of guidelines.
Set an initial schedule: While flexibility is one of the most appreciated benefits of teleworking, as it allows each employee to manage their time more effectively, it is important to reach consensus with the team to establish a time period during which everyone is available.
Avoid overburdening the worker by: It is crucial for the leader to be clear about how much time each employee will need to complete a particular task or project, both to determine if they can take on other responsibilities and to relieve them of additional work if they feel overwhelmed.
Understand team challenges: It is recommended that each team member hold a brief meeting at the beginning of the work day to learn about the progress of their work and to ask any questions they may have. It’s also an opportunity to find out if a team member plans to be absent at any time of the day, whether for personal or work reasons.
For a hybrid system look for: To improve productivity, it may be suggested to telework two or three days a week.
What about control tools?
A leader’s interest in his team’s performance should not lead to excessive use of communication, such as constant monitoring through calls and emails, which can be counterproductive.
The Company may use, as prescribed by law, cameras, monitor the screen and computer systems to control working hours. In many cases, these resources are integrated into digital platforms that record each employee’s work hours, supervise their performance in front of the team (and record it on video) and perform analysis to improve productivity: evaluate the hours dedicated to each project, employee routines, etc. between aspects.
Equipment needed for teleworking
Platforms for online communication: Tools like Slack, Microsoft Teams, Zoom and Google Meet are essential for real-time communication, organizing virtual meetings and group collaboration, which are essential to use. Laptop Lenovo.
Email: Although it may seem rudimentary, email is still an essential tool for asynchronous communication and task management.
Document Collaboration Tools: Google Workspace (formerly G Suite), Microsoft Office 365 and similar tools enable real-time collaboration on documents, spreadsheets and presentations.
Cloud Storage: Services like Google Drive, Dropbox, and Microsoft OneDrive are essential for storing and sharing files securely and accessible from anywhere.
Time Management Tools: Apps like Toggl, RescueTime or Focus@ will help you track time and manage personal productivity
Task and Calendar Management Software: Apps like Todoist, Wunderlist, Google Calendar and Microsoft Outlook help organize tasks, set reminders and manage agendas.
Security and privacy tools: To ensure data security and information privacy, it is important to use security software such as VPN, antivirus and data encryption tools
Telepresence and Virtual Reality Tools: To improve the meeting and collaboration experience, telepresence and virtual reality technologies are gaining ground, enabling more immersive and realistic interactions among distributed team members.
Version control and code collaboration tools: For software development teams, platforms like GitHub, GitLab, and Bitbucket are essential for managing source code, collaborating on projects, and controlling versioning.
These tools and technologies are just a few of the many available to improve productivity and facilitate remote work. Choosing the right tool will depend on the specific needs of each team and organization.
